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PSPSOHS602A

Develop OHS information and data analysis and reporting and recording processes

Unit Descriptor This unit covers the design and development of a system for managing the collection, analysis and dissemination of OHS information and data, statistics and records. The information and data system covers analysing workplace information and data in a systematic manner to ensure effective measurement and evaluation of OHS performance with the objective of improving the management of OHS. This includes informing management and other stakeholders about OHS performance and meeting legislative requirements regarding the use, distribution and maintenance of records under relevant statutory provisions. The unit applies to a formal OHS management system or other systematic approaches to managing OHS. In practice, developing OHS information and data analysis, reporting and recording processes may overlap with other generalist or specialist public sector work activities such as promoting ethical practice, applying government systems, influencing opinion, fostering leadership, managing resources

ELEMENTPERFORMANCE CRITERIA
1 . Identify requirements for OHS information and data
  1. Relevant legislation and standards are reviewed to identify obligations relevant to OHS information and data

  2. Policies and procedures are accessed to identify requirements for OHS information and data

  3. Priorities for OHS information and data collection and management are determined in consultation with relevant stakeholders

  4. Workplace factors that may impact on the design and development of OHS information and data processes are identified

  5. Recommendations are made for appropriate indicators of OHS performance

  6. Requirements for OHS information and data are drafted in consultation with relevant stakeholders

2 . Make recommendations for the design of the OHS information and data processes
  1. Relevant sources and types of OHS information and data are identified and accessed

  2. Formats for, and availability of, databases are investigated to identify the most appropriate format

  3. Legal and ethical requirements are addressed in recommendations

  4. Limits of own professional expertise are recognised and advice is sought from relevant specialists as required

  5. Specifications are prepared for the OHS information and data processes

3 . Develop the OHS information and data, and reporting and recording processes
  1. Tools for recording and collating information and data are identified and accessed or developed, recognising the limitations of information and data and measurement indices, and controlling for potential biases

  2. Links with other functional areas and management systems to ensure comprehensive information and data collection are identified and facilitated

  3. Relevant roles and responsibilities are identified and allocated

  4. Policies, procedures and tools are developed for the collection, collation and recording of workplace OHS information and data, taking account of workplace factors and system requirements

  5. Training needs for collection, collation and analysis of OHS information and data are identified and documented

  6. Resources necessary for the collection, collation, recording, analysis and distribution of OHS information and data are identified

4 . Record and analyse information and data to monitor OHS performance and evaluate methods of prevention
  1. Descriptive andanalytical techniques for systematic evaluation of OHS performance monitoring (including positive performance indicators) and areas for improvement are identified and applied

  2. Information and data is accessed and applied to determine potential associations between workplace hazards and their adverse effects on exposed workers

  3. Information and data is recorded to assist identification of patterns of occupational injury and disease within particular areas

  4. Information and data collection, recording, analysis and application are managed ethically

  5. OHS information and data is critically evaluated to ensure accuracy, reliability, relevance and validity

  6. Outcomes of information and data analysis are appropriately formatted and disseminated, considering the target audience and legal and ethical requirements

  7. Appropriate strategies for improvement are identified, and recommendations are formulated as a consequence of information and data analysis

5 . Monitor and evaluate the effectiveness of information and data collection and analysis processes
  1. OHS information and data collection, recording, analysis and application processes are regularly reviewed to ensure relevance to the needs of the organisation in managing OHS and compliance with legislative requirements

  2. Frequency, method and scope of review are determined in consultation with stakeholders

  3. Recommendations are made for improvement to OHS information and data processes as required

  4. Improvement strategies arising from the review are implemented





Key CompetencyExamples of ApplicationPerformance
Level
How can information be collected, analysed and organised?with organisational personnel at all levels, OHS representatives and OHS committees, OHS specialists and managers3
How are ideas and information communicated within this competency?and data from different sources to determine needs for the design and development of the OHS information and data processes3
How are activities planned and organised?associated with development of OHS information and data processes3
How are problem solving skills applied?with personnel and stakeholders and technical advisers at all levels of the organisation3
How are mathematical ideas and techniques used?to analyse and interpret information and data3
How is use of technology applied?to design and develop OHS information and data processes to suit the particular work environment3
How is team work used within this competency?to document and analyse OHS information and data, statistics, related information and policies and procedures3

Range Statement

Relevant legislation may include

Standards may include

Stakeholders may include

Workplace factors may include

Relevant sources of OHS information and data may include

Types of OHS information and data may include

Formats may include

Ethical requirements may include

Relevant specialists may include in-house and external OHS personnel such as

Tools may be electronic or paper-based and may include

Other functional areas and management systems may include

Resources include

Descriptive and analytical techniques may include

Positive performance indicators are

Information and data may include

Validity is


Evidence Guide

Units to be assessed together

PSPETHC601B Maintain and enhance confidence in public service

PSPGOV605A Persuade and influence opinion

PSPLEGN601B Manage compliance with legislation in the public sector

PSPSOHS601A Develop a systematic approach to managing OHS

PSPSOHS608A Conduct an OHS audit

Overview of evidence requirements

In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms:

Knowledge requirements (the knowledge essential for competency in this unit)

Look for evidence that confirms knowledge and understanding of:

Skill requirements (the skills essential for competency in this unit)

Look for evidence that confirms skills in:

Resources required to carry out assessment

These resources include:

Where and how to assess evidence

Valid assessment of this unit requires:

Assessment methods should reflect workplace demands, such as literacy, and the needs of particular groups, such as:

Assessment methods suitable for valid and reliable assessment of this competency may include, but are not limited to, a combination of 2 or more of:

For consistency of assessment

Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments