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Organise meetings

Unit Descriptor This unit describes the performance outcomes, skills and knowledge required to organise meetings including making arrangements, liaising with participants, and developing and distributing meeting related documentation. No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.

1 . Make meeting arrangements

  1. Identify type of meeting and its purpose

  2. Identify and comply with any legal or ethical requirements

  3. Identify requirements of meeting and participants

  4. Make meeting arrangements in accordance with requirements of meeting

  5. Advise participants of meeting details

2 . Prepare documentation for meetings

  1. Prepare notice of meeting, agenda and meeting papers in accordance with meeting requirements

  2. Check documentation for accuracy and correct any errors

  3. Distribute documentation to participants within designated time lines

  4. Prepare spare sets of documents

3 . Record and produce minutes of meeting

  1. Take notes with the required speed and accuracy to ensure an accurate record of the meeting

  2. Produce minutes that reflect a true and accurate account of the meeting

  3. Check minutes for accuracy and submit for approval by the nominated person

  4. Despatch copies of minutes within designated time lines

Key CompetencyExamples of ApplicationPerformance
How can information be collected, analysed and organised?
How are ideas and information communicated within this competency?
How are activities planned and organised?
How are problem solving skills applied?
How are mathematical ideas and techniques used?
How is use of technology applied?
How is team work used within this competency?

Range Statement

Type of meeting may include:

Legal and ethical requirements may include:

Requirements of meeting may include:

Arrangements may include:

Agenda may include:

Papers may include:

Notes may include:

Minutes may include:

Evidence Guide

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

Context of and specific resources for assessment

Assessment must ensure:

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example: